The Cost Of Event Staffing - Why it's Worth It

When planning an event, budgets are often carefully allocated to venues, catering, decoration, and entertainment. One area that’s sometimes overlooked or questioned is event staffing. While it can feel like an added expense, professional staff often make the difference between a stressful event and a seamless one.

Let’s take a closer look at the cost of event staffing and the benefits it brings.

What goes into the cost of event staffing?

Event staffing costs vary depending on several key factors:

Type Of Event

A corporate event, wedding, private party, or large-scale celebration all require different staff numbers and staff responsibilities.

Staff Roles Required

Costs depend on whether you need:

• Bar staff/ Waiting staff

• Event supervisors or managers

• Mixologists

• Event/wedding coordinators

Specialised roles typically come at a higher rate due to experience and responsibility.

Duration Of The Event

Staffing is usually charged hourly, with minimum booking times unless you are booking a Coordinator.

Experience & Professionalism

Trained, uniformed, and experienced staff though Ruby Reign Events cost potentially more than other suppliers, but they bring reliability, confidence, and a polished guest experience.

Location & Mileage

Travel and mileage to remote locations can also affect pricing.

The True Value Behind The Cost

While it’s easy to focus on hourly rates, it’s important to consider what you’re actually paying for:

• Staff training and vetting

• Insurance and compliance

• Payroll, taxes, and holiday pay

• Management and scheduling

• Contingency planning

These behind-the-scenes costs ensure staff turn up prepared, on time, and ready to deliver.

The Benefits Of Professional Event Staffing

A Better Guest Experience

Professional staff know how to interact with guests, anticipate needs, and keep service running smoothly.

Reduced Stress For Hosts

Whether you’re hosting a corporate function or a private celebration, having trained staff means you can relax and enjoy the event, rather than managing logistics or solving problems.

Smooth Event Flow

From welcoming guests to managing service timings, experienced staff help keep everything running on schedule without disruption.

Problem-Solving On The Spot

Things don’t always go to plan, glasses break, queues form, guests run late. Professional staff are trained to adapt quickly and handle issues calmly and discreetly.

Professional Image

For corporate events especially, staff are an extension of your brand. Smart, confident, well-briefed staff reflect positively on your business.

Health & Safety Compliance

Trained event staff understand food safety, alcohol service, crowd management, and venue regulations, helping protect both guests and organisers.

Is Event Staffing Worth The Investment?

In short: yes.

Event staffing isn’t just about filling roles — it’s about delivering an experience. The right team ensures your event feels organised, welcoming, and professional from start to finish.

While cutting staffing costs may save money upfront, it often leads to increased stress, service delays, and a poorer guest experience. Investing in professional event staff gives you peace of mind and helps ensure your event is remembered for all the right reasons.